Polish Embassy in Canada – Popular Consular Service


Taking a trip to the Polish Embassy in Canada may become difficult if you do not understand what and why you are going there.

For the record, the embassy serves both its citizens and citizens of another country who need administrative assistance for one reason or another, ranging from passport application to visa processing and other issues.

But how would you know what services they offer and when you can meet them on the seat to attend to you? Well, that is what this article aims to provide. Read on as you unveil more information about the Polish Embassy in Canada.

What is an Embassy?

Technically, an embassy is the diplomatic representation of a country’s government in a foreign country. In addition, it transmits messages of its home government to the government of the host country and vice versa. It also informs its home country on issues regarding important political, social, economical, and military issues that take place in the host country.

Also, an embassy promotes its own culture, economy, and science in the host country. Majorly, embassies have consulate sections that exercise the function of a consulate.

Generally, a consulate is the representation of the public administration of a country in the host country. Moreover, it is responsible for its citizens who need passports, visas, and other services.

And so, while the embassy is situated in the capital city of the host country, a consulate can be located in any of the major cities.

About Poland

Officially the Republic of Poland, Poland is located in Central Europe. Besides, it is home to the world’s biggest castle and had the world’s first upside-down house. Emphatically, it has natural beauty and incredible foods with rich history and culture. Traveling to Poland is one of the cheapest travels you can make to the European countries and has featured most times on articles about international travels.

Generally, Poland is safe and ranks highly on the list of safe countries in the world. However, pickpocketing, petty theft, overcharge, and ATM scams may be prevalent here. More so, the people of Poland are called the Polish, just like their language.

With an industrialized economy and developed market, Poland serves as the sixth largest country in the European Union.

 Polish Embassy in Canada

The Polish Embassy in Canada has its headquarters in Ottawa and consular general and honorary consul headquarters are in Toronto, Montreal, Vancouver, Calgary and Edmonton.

Polish Embassy in Ottawa, Canada

443 Daly Avenue

Ottawa ON K1N 6H3


Telephone: (613) 789-0468

Email [email protected]

Office hour: Monday to Friday: 8:15 am – 4:15 pm.

Basically, the Embassy of Poland in Ottawa operates a comprehensive array of consular services to the citizens of Poland, citizens and other foreign nations. For the record, the embassy provides services on:

  • Process passport application
  • Process visa application
  • Notarization of certain documents
  • Legalization of documents
  • Issuing emergency travel documents
  • Registration of marriage, birth and death
  • Replacement of a lost, stolen or damaged passport
  • Authentication of documents
  • Translation of documents

Consulate General of Poland in Toronto


2603 Lake Shore Blvd. West

Toronto ON M8V 1G5


Telephone: +1 416 5471

Email: [email protected]

Office hours: Monday, Tuesday, Wednesday and Friday: 9:00 am – 2:00 pm; Wednesday: 1:00 pm to 6:00 pm.

Consular jurisdiction: Ontario (except Ottawa), Manitoba, Saskatchewan and Nunavut

The available visa includes:

Uniform Shengen visa (USV) – type C (short term)

National visa – type D (long term)

Transit visa – type C-TR (Shengen transit visa)

Airport transit visa – type A.

Poland Schengen Visa Application

Depending on why you need to travel to Poland, there are several visa applications available for you. As such, whether you aim to go for tourism, study or permanent residence, there is a visa for you.

General Requirements for Obtaining a Polish Visa

To be qualified for a Polish visa application, you are required to do the following:

  • Download the visa application form and fill it out.
  • Attach two passport photos you took recently
  • Make available your passport and copies of your visas. In your passport, there must be at least two blank pages
  • Provide travel medical insurance confirmation of minimum 30 000 Euros coverage within Poland and the entire Schengen area.
  • Provide a cover letter that explained the purpose of your visit to Poland and itinerary
  • Proof of flight air ticket reservation with dates and flight number (must be for both entry and exit from Canada)
  • Proof of hotel booking reservation throughout your stay
  • Evidence of civil status (marriage certificate, birth certificate of children, death certificate of spouse, among others can suffice)
  • Evidence of financial subsistence for the duration of your stay
  • Employment contract for the employed, current bank statement for at least six months, Income Tax Return (ITR), and no objection certificate from employer
  • If self-employed, a copy of your business license, bank statement for at least six months and ITR
  • If a student, proof of enrollment, approval letter from the school
  • For the retired, pension statement for the past six months

Notably, the form must be duly signed out, and together with the rest of the document, you can submit it to the appropriate quarters (that is, the embassy or consulate or its representative closest to you in Canada).

Also, you can extend your Poland Schengen visa but only on rare occasions and the reasons must be strong.

Further, for a visit of more than 90 days, you do not need a Schengen visa but a D-type visa.

Mauritian Embassy in Canada

Polish Passport

The Polish Embassy in Canada only issues  Polish passports to the nationals of Poland to enable them to travel internationally. However, in some cases, it could serve as proof of Polish citizenship. Mostly, the Polish passport is valid for five years for those below 13 and 10 years for those above 13.

How to apply for Your Polish Passport

You must be sure you have confirmed your citizenship and be legally recognized as a Polish citizen before you will be allowed to apply for your passport. Equally, you must provide all necessary documents to qualify for your passport application. Below are the required documents for your passport application:

  1. Polish citizenship confirmation
  2. Polish birth certificate, marriage (divorced as the case may be) certificate
  3. If applicable, official Polish name change
  4. PESEL applications
  5. Passport photos of standard quality

Further to that, after confirming your documents, visit the website of the Polish embassy or consulate and book an appointment. In addition, you must apply in person and not by mailing.

One of the reasons is that capturing the biometrics requires your presence. If you do not have a PESEL number, make sure you apply for it because you will need it for your passport application.

Moreover, if you are in a hurry, you can always apply for a temporary passport on the same day. This is because the regular passport can take up to 2 months to process.

In addition, you will need to pay a certain fee at the embassy or consulate while applying for your passport. You can find out the amount on their website.

Canadian Embassy in Poland


ul. J. Matejki 1/5

00-481 Warsaw


Telephone: (+48) 22 584 31 00

Email: [email protected]

Website: www.canadainternational.gc.ca/poland-pologne/

Office hours: Monday to Friday: 08:30 am – 04:30 pm.

The consular section of the Canadian Embassy in Warsaw

Address: shares same address as the embassy

Telephone: (+48) (22) 584 3343 /3344 /3345

Email: [email protected]

Office hours: Monday to Friday: 09:00 am to 12: noon

Consular services offered by the Canadian Embassy in Poland

The embassy provides the following services:

  • Adoption and surrogacy
  • Birth abroad
  • Citizenship services
  • Marriage abroad
  • Notarial services
  • Passport services
  • Visa and immigration services
  • Studying abroad
  • Voting abroad
  • Pension and retirement.

You can visit the website for more information on their services and conditions to access them.


Conclusively, whether the Polish Embassy in Canada or Canadian Embassy in Poland, you will always be attended to so far your mission falls within the jurisdiction of the embassy.



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